Privacy Policy of Nistha Club

At Nistha Club (“the Club,” “we,” “our,” or “us”), we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, share, and safeguard the personal information of our members, users, and visitors in accordance with applicable data protection laws, including the Data Privacy Act of 2012 (Republic Act No. 10173) and other relevant privacy regulations.

By registering as a member, attending our events, or using our services, you consent to the collection and use of your personal information as described in this Privacy Policy.

1. Scope and Applicability

• All members, participants, donors, volunteers, customers, and visitors of Nistha Club.
• All personal information collected through our website, registration forms, events, digital platforms, and physical offices.
• Both online and offline data collection and processing activities.

If you do not agree with the terms of this Policy, please refrain from providing personal information or using our services.

2. Information We Collect

We collect only the data necessary to fulfill our mission, deliver services, and comply with legal obligations.

2.1 Personal Information

• Full name, age, gender, date of birth
• Contact details (address, email, phone number)
• Identification details (student ID, employee ID, government ID — if required)
• Photographs, audio, or video recordings during events

2.2 Transactional and Technical Information

• Payment information (for memberships, events, or product purchases)
• Shipping and billing addresses (for product deliveries)
• Website or app usage data (IP address, browser type, cookies, etc.)

2.3 Sensitive Personal Information

• Health or dietary information (if voluntarily provided for events)
• Emergency contact details (if required for safety reasons)

Sensitive personal information will only be collected with explicit consent and handled with utmost confidentiality.

3. Collection Methods

• Online registration or membership forms
• Event sign-up sheets and participation records
• Surveys, feedback forms, or donation records
• Communication via email, social media, or messaging services
• Automated tools on our website (cookies, analytics)

4. Purpose of Data Collection

• Membership Management: To verify, register, and maintain member records.
• Event Administration: To organize, manage, and communicate about events, seminars, and activities.
• Product Transactions: To process orders, payments, and shipments.
• Communication: To send newsletters, event invitations, updates, and important announcements.
• Security: To ensure the safety of members and participants during Club activities.
• Legal Compliance: To comply with government regulations and reporting obligations.
• Analytics and Improvement: To evaluate and improve Club programs, website experience, and member engagement.

5. Legal Basis for Processing

• Consent: When you voluntarily provide your information.
• Contractual necessity: When data processing is required to fulfill membership, event participation, or purchase agreements.
• Legal obligation: When we must comply with applicable laws or regulations.
• Legitimate interests: When processing is necessary for Club operations and does not override your fundamental rights.

6. Data Sharing and Disclosure

We may share your personal information only in limited circumstances, including:

• With authorized Club officers or volunteers for legitimate operational purposes.
• With trusted third-party service providers (e.g., payment processors, courier services, or IT vendors).
• With government agencies or legal authorities when required by law.
• With event partners or sponsors, but only with prior consent.

We do not sell, rent, or trade your personal information for commercial gain.

7. Data Retention and Storage

• Personal information will be retained only as long as necessary to fulfill its purpose or as required by law.
• Once data is no longer needed, it will be securely deleted, anonymized, or archived.
• Physical records are kept in locked storage, while digital data is stored on secure, encrypted systems.

8. Data Protection and Security

• Secure servers and encrypted databases
• Restricted access to authorized personnel only
• Regular monitoring for unauthorized access or breaches
• Staff training on data privacy and security practices

9. Rights of Data Subjects

• Right to be Informed
• Right to Access
• Right to Rectification
• Right to Erasure (“Right to be Forgotten”)
• Right to Object
• Right to Data Portability
• Right to File a Complaint

10. Processing of Children’s Data

• We do not knowingly collect data from minors without parental consent.
• If we collect such data unintentionally, it will be deleted immediately.
• Parents or guardians may request access, correction, or deletion at any time.

11. Cookies and Website Analytics

When you visit our website, cookies may collect data such as browser type, device, and usage to improve user experience. You can disable cookies through your browser settings.

12. Data Transfers

If your personal data is transferred to another country, we ensure adequate safeguards for protection as per applicable laws.

13. Updates to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on our website, and continued use of our services means you accept the revised terms.

14. Contact Us

Data Protection Officer (DPO)
Nistha Club
Office Address
Email: info@nisthaclub.com
Phone: +91-XXXXXXXXXX
Website: www.nisthaclub.com

15. Acknowledgment and Consent

• You have read and understood this Privacy Policy.
• You consent to the collection and processing of your data as described.
• You are aware of your rights under applicable privacy laws.